top of page

RENTAL POLICIES

Ver 6.3

1.    CHECK-IN:  No Early Check-Ins! DO NOT ENTER PROPERTY before the designated check-in time!

Do not try to enter while cleaners or inspectors are present or if there is a Do Not Enter sign on the door. If you are bringing groceries, you will need to have a cooler to keep them chilled or time your arrival according to the designated check-in time. We make every effort to have the property ready by check-in time, but we cannot always guarantee the exact time of occupancy, especially during the high season. So, if it is check-in time and there is still a Do Not Enter sign on the door, please call us.

 

Your check-in information will be sent one week prior to arrival provided: Rental amount (including deposit) has been paid in full, contract has been signed, and a copy of driver's license has been provided. The unit either has an electronic keypad or the door key is contained in a coded lockbox on the premises. We will send you the door/lockbox code in your check-in information.

 

2.   CHECK-OUT:  No Late Check-Outs! The fee for being late leaving the property is $50 per ½ hour. It is the renter’s responsibility to ensure adherence to Eastern Time. Many cell phones will automatically switch to Central Time while on the Cape.

 

Please follow all check-out procedures before leaving the unit:

  • Put a load of used WHITE bath towels in the machine and start the load.

  • Leave used beds unmade.

  • Place dirty dishes in the dishwasher and turn it on. Wash any dirty items (pots/pans/etc.) that do not fit in the dishwasher and put them neatly away.

  • Remove your perishable food out of the cabinets, refrigerator, and freezer.

  • Put all waste into garbage bags and tie them securely closed. Place bags in the outside garbage can(s).  Follow any garbage instructions/schedule provided for the unit.

  • Clean and cover the grill. Clean the grill tools and return them to their original location.

  • Remove all personal belongings from the unit. Check closets, drawers, under beds, bathrooms, washer/dryer, etc.

  • Return any moved furniture back to its original location.

  • Rinse off beach items and return them neatly to their stored location. 

  • Shut and lock all doors, windows, and gates. Return all keys to their original location.

 

3.   SMOKING: This is a NON-SMOKING unit. Smoking is strictly prohibited. Smoking of any kind inside or outside on decks or screened porches will result in the total loss of your deposit due to an additional $300 cleaning fee. (This includes but is not limited to cigarettes, electronic cigarettes, vapes, pipes, medical marijuana - or any other version). NO exceptions. 

 

4.   PETS:  If applicable, well-behaved, potty-trained dogs that are up-to-date on vaccines and flea prevention are permitted ONLY in pet-friendly properties AND with a non-refundable pet fee AND with acknowledgement and adherence to the pet addendum, which is included at the bottom of this agreement. Pet hair on furniture will incur an additional cleaning charge. For properties with a pool, pet hair in the pool filter will incur an additional cleaning fee. Unauthorized pets will be grounds for eviction with no refund. 

 

5.   SECURITY HOLD: Instead of a security deposit, we place a $300 hold on the credit card that was used for the final rental payment. This security hold occurs one day prior to check in and will need to remain in effect for the duration of your visit. Depending on the length of your stay, the credit card company many need to renew/rerun the $300 hold.  This is not a charge - it is a hold.  The hold will be automatically released 3 days after check-out, provided there is no damage to the property. If damage is found, the renter will be notified, and the amount of repair or replacement will be taken from the security hold amount and charged to your credit card. If damages exceed the hold amount, the renter will be billed. Please Note Again: Depending on the length of your stay, the security hold may need to be "refreshed". We are NOT charging your card - this is simply an extension of the HOLD.

 

6.   DAMAGE TO PROPERTY:  Each property is inspected prior to check-in. If there is any damage to the property or its contents, the renter will be held responsible. The renter will be notified, and the cost of the damage will be withheld from the Security Hold. If damages exceed the amount of the security hold, the renter will be billed for the additional expenses required to repair the property.

 

7.   PARTIES/EVENTS:  Our properties DO NOT ALLOW house parties, large gatherings, weddings, receptions, or big events. Any violation of this rule will be grounds for eviction with no refund. 

 

8.   RULES and REGULATIONS:  All State and Federal laws and County Ordinances, along with any posted Rules and Regulations, MUST be followed.

  • You must STAY OFF THE DUNES!  It’s Florida Law and the fines start at $500!

  • Gulf County has a Leave No Trace ordinance. All personal items must be removed from the beach no later than one hour after published sunset or they may be confiscated by Gulf County.  Beach chairs, umbrella, or any other items that are the property of the unit MUST be removed from the beach each day.  If items are left on the beach and are confiscated, you will be charged for those items at new replacement cost. (Ordinance 2015-07/2016-01)

  • Gulf County has a leash law. All pets must be properly restrained on a leash and must be prevented from running at large.  (Ordinance #2008-20)

  • Florida law regarding fireworks states that the only legal fireworks for use by consumers, unless you possess a special permit, are sparklers. However, no fireworks – including sparklers, or any other hazardous materials are allowed at this unit.

 

9.   HOA RULES:  For properties located in neighborhoods with an active HOA, all HOA Rules and Regulations MUST be followed. The most pertinent rules will be included with your check-in information, as well as being listed in the Unit. Any renter who breaks the published HOA rules may be subject to a monetary fine by the HOA. Failure to resolve any infraction may be cause for eviction from the property. Here are the primaryrules for the main neighborhoods:

  • Barrier Dunes

  • Barrier Dunes does not allow RV’s or trailers (other than standard boat trailers), also no flat beds, campers, or U-hauls. If you bring any of these with you, they will need to be parked off Barrier Dunes property.

  • Boats and trailers must fit in the carport under the unit. There is an extremely small overflow boat parking areas, that is available on a first come, first served basis.

  • Do not park any vehicles (including golf carts) on the grass – except in the small, designated overflow parking area by the tennis courts.

  • Do not remove any white posts – they are intended to stop encroachment.

  • No one under 16 years of age may drive a golf cart on Barrier Dunes property.

  • No glass of any type is allowed in the pool areas.

  • No lifeguards – swim at your own risk. Children under 12 must be accompanied by an adult.

  • Do not hang towels or clothing over porch railings.

  • Charcoal grills are PROHIBITED.

  • No fireworks.

  • Dogs must be leashed at all times. No pets in the pool areas. Pick up and properly dispose of pet waste.

  • Complete list of HOA rules provided in Unit.

 

  • South Beach

  • NO RV’s or campers may be parked in the South Beach neighborhood. If you traveled in or with one, it will need to be moved and parked outside of the South Beach community immediately.

  • All items must be removed from the beach when you come in for the evening. You may not leave anything on the beach overnight or you will be fined.

  • Do NOT park any vehicles on the grass or in the cul-de-sac.

  • NO fireworks.

  • NO golf carts.

  • Dogs must be leashed at all times – even in the yard.

  • Pick up and properly dispose of pet waste.

 

10.   REPAIRS AND MAINTENANCE:  Occasionally, routine maintenance or repairs will need to occur during a renter’s stay. We try our best to avoid this whenever possible, but sometimes this cannot be prevented. Every effort will be made to notify the renter(s) in advance of any service personnel arriving at the unit.

 

Repair and maintenance problems that occur during your stay must be brought to the manager’s attention within 48 hours of occupancy or occurrence, otherwise renter will be held liable for damages. Manager will do everything possible to get repairs made in a timely manner; however, the availability of service personnel is outside our control. NO refunds will be given due to unforeseen repairs needing to be made.

 

Manager will not be responsible for any unauthorized expenses incurred by renter(s) or their guests. Cost of needless or unauthorized expenses will be charged as Excess Damage Cost against the deposit and if the damages exceed the deposit amount, the renter agrees to promptly pay the difference.

 

11.   CANCELLATIONS AND REFUNDS FOR RENTALS OF 2 WEEKS OR LESS:  Once renter(s) funds are received, all other perspective renters are blocked from renting the unit for the dates reserved. Therefore, if the renter cancels the reservation at any point prior to arrival, acancellation fee of {PXCANCELLATIONFEE} will be incurred. 

 

  • Cancellations more than 60 days in advance of check-in will receive a full refund (minus the cancellation fee). Cancellations between 60 and 30 days prior to check-in will forfeit one half of the total rental amount. And cancellations within 30 days of arrival will forfeit the entire rental amount.

 

No refund will be given for late arrival or early departure due to illness or any other reason.

 

12.   CANCELLATIONS AND REFUNDS FOR RENTALS LONGER THAN 2 WEEKS:  Once renter(s) funds are received, all other perspective renters are blocked from renting the unit for the dates reserved. Therefore, if the renter cancels the reservation at any point prior to arrival, a cancellation fee of {PXCANCELLATIONFEE} will be incurred. 

 

  • Cancellations more than 120 days in advance of check-in will receive a full refund (minus the cancellation fee).  Cancellations between 120 and 60 days prior to check-in will forfeit one half of the total rental amount. And cancellations within 60 days of arrival will forfeit the entire rental amount.

 

No refund will be given for late arrival or early departure due to illness or any other reason.

 

13. TRAVEL INSURANCE: Unexpected events happen in life!  If you are concerned about the possibility of cancelling your trip for any reason, there are numerous online trip insurance companies that can protect your vacation investment.  We strongly encourage you to consider purchasing travel insurance to protect yourself.  (Please note: Our website offers travel insurance from a third party company – we have nothing to do with that company or their products/services, and we receive NO proceeds if a guest purchases insurance.)

 

14.   HURRICANE AND STORM POLICY: No refunds will be given for inclement weather. Refunds will  ONLY  be given if the Gulf County Board of County Commissioners order a MANDATORY evacuation of the Coastal Corridor (as defined by Gulf County) for a Tropical Storm Warning or a Hurricane Warning. In this case, we will refund the following:

  • Any unused portion of rent from a renter currently on site in the unit.

  • Any unused portion of rent from a renter that is scheduled to arrive and wants to shorten their stay to come in after the Hurricane Warning is lifted; or

  • Any advance rent collected for a reservation that is scheduled to arrive during the Hurricane Warning period.

  • If a mandatory evacuation is issued by the Gulf County Board of County Commissioners, YOU MUST EVACUATE.

 

15.   MINIMUM AGE REQUIREMENT:  The primary renter must be at least 25 years old. We do not allow someone 25 years of age or older to rent the property on behalf of those not meeting the minimum age requirement. We also do not allow a chaperone staying onsite to rent a property for a group of unrelated teenagers.  The primary renter must be staying at the property for the duration of the rental. A copy of the primary renter's driver's license must be provided with your booking. 

 

16.   MAXIMUM OCCUPANCY:  The maximum number of guests allowed at this property is listed on page one of this agreement. This number is based on the unit’s ability to comfortably and safely accommodate guests in accordance with the rules of the State Fire Marshall. The maximum occupancy includes adults and children (regardless of age) and is the maximum number of people that can be on the premises at any given time. 

 

Each overnight renter and guest must be listed on this contract when it is signed and returned for insurance purposes and in case of evacuation orders.  The primary renter signing this agreement will be held responsible for all other parties and/or guests of the renter for compliance with this agreement, including listed policies, ordinances, rules and regulations, and for losses incurred by the manager of the property due to negligence or vandalism.

 

17.   LINENS: For your convenience, all beds are clean and made up for your arrival. In addition, one set of towels is provided for each person that the unit sleeps.  If you need more towels than that, please bring extras with you.  DO NOT get bronzer or makeup on the white guest towels/hand towels/wash cloths or sheets (that stuff will not come out even with bleach). You will be charged the price of replacement. 

 

Guest linens should not be removed from the unit for any reason or be used as beach towels. If applicable, specific towels and linens may be provided by the owner for your use for pets or for spills/clean-up.

 

18.   HOUSEKEEPING:  The unit will be thoroughly cleaned before your arrival. If you are not satisfied with the condition of your unit upon check-in, please contact us immediately. There is no daily housekeeping service available.  

 

For monthly rentals, additional housekeeping may be requested for a separate price. Please let us know if you would like this service.

 

19.   SUPPLIES: To get you started, we provide some initial supplies. Depending on the length of your stay, we understand these supplies may not last for the entire time - so please plan to bring any additional supplies with you. We provide one roll of toilet paper for each bathroom, hand soap for each bathroom and the kitchen sink, one roll of paper towels, one small bottle of dishwashing liquid, three dishwasher pods, three laundry pods, three dryer sheets, and a bag in each garbage can. 

 

20.   SHOWER:  Please use the outdoor shower to rinse off and to keep excess sand and dirt out of the unit.  For pet-friendly units, dogs should be rinsed and dried outside only.  If dogs are washed inside the unit, extra cleaning fees may be accessed.  We realize it is impossible to keep all of the sand outside, but we would appreciate your helping us to keep the plumbing functioning properly by rinsing off before coming inside!

 

21.   GRILL:  A gas grill is provided for your convenience. Property manager will do our best to ensure grills are operational, but we cannot guarantee it.  If the propane tank runs empty, please contact us for a refill, or you may exchange it yourself and turn in the receipt for reimbursement.

 

22.   ADDITIONAL AMENITIES:  In any unit where additional amenities are provided, such as bicycles, kayaks, paddle boards, etc., the renter acknowledges that there are safety risks and hazards associated with these items, especially if they are not used with attentive care and caution. By signing this contract, you are aware of and assume all risk for yourself and all of your guests for the duration of your lease. Renter agrees to indemnify and hold harmless from any and all liability (active or passive) 30Ez Vacation Rentals LLC, its owners, management and employees, and the property owners from any harm or injury caused by using the additional amenities (including but not limited to bicycles, kayaks, and paddle boards). 

 

Renter is responsible for making yourself aware of and complying with any rules/laws associated with the use of these items (for example: life vests & whistles are required while using a kayak). The management company will do our best to ensure amenities are operational, but we cannot guarantee it.

 

23.   SIGHT UNSEEN: This vacation property is being rented sight unseen. The renter acknowledges that the unit is individually owned and is furnished and decorated according to the preference of the owner. We do our best to accurately represent the unit in our photographs and advertising, but things may change without notice.  We will not provide refunds or adjustments based on the absence of any items or if you do not find the furnishings, beds/mattresses, or décor to your comfort or liking.

 

24.   APPLIANCE AND UTILITY FAILURE:  NO refunds will be given for failure of any appliances or utilities. Appliances include but are not limited to kitchen appliances, gas grills, and if applicable, elevators, and pool equipment. Utilities include, but are not limited to, water, electricity, gas, cable, telephone, or internet services.  For example, water pressure, cable, and WiFi service can sometimes be an issue on the Cape and are completely outside our control. The manager will make every effort to remedy any problems that may arise in as timely a manner as possible. You can expect a courteous and professional attitude towards problem solving. However, unnecessary service calls will be billed to the renter(s).

 

25.   ACCESS TO PROPERTY:  Renter(s) authorize the property manager to access the unit to verify that the renter is in compliance with all terms of this agreement and to do any necessary repairs or maintenance. If the property is on the market for sale, renter agrees to allow the property to be shown to prospective buyer(s) upon reasonable notice. Although we try to avoid this situation whenever possible.

 

26.   PEST CONTROL:  This property is contracted for routine preventative pest control through a professional service. If the technician arrives for the monthly service during your stay, it is imperative that you give them access to the property to keep it protected from pests. If you deny access to the technician, you will be billed for the service. While we cannot give a refund for any issues with insects/pests, we will call the service company back out to address any problem that is reported.

 

27.   LOCKED CLOSETS:  Locked closets are intended for the owner to store personal property, as well as to stock housekeeping supplies for the unit.  These closets are private and are not to be opened or tampered with under any circumstances by the renter or the renter’s guests.  Any damage to these closets or missing property will be deducted from the renter’s deposit.  

 

28.   KEYS:  After opening the front door, please return the original key to the lockbox to avoid being locked out!  Lockouts, lost, misplaced, or failure to return all keys will result in a $50 fee.

 

29.   RETURNED CHECKS/PAYMENTS:  There will be a $100 charge for all returned checks or other type of payments that do not clear.

 

30.   CONSTRUCTION:  There is always construction occurring on the Cape. If there is construction in the neighborhood or vicinity of the rental unit, construction noise and traffic are to be expected during normal daylight hours. No refunds will be given due to any construction in the area.

 

31.   INDEMNIFICATION AND HOLD HARMLESS:  Renter(s) agree to indemnify and hold harmless 30Ez Vacation Rentals and/or the owners of the property against all loss, damage, expense, and penalty arising from any action of the renter(s), guests of renter(s) or pets brought by either renter(s) or their guests, which causes injury or death to any person or damage to any property. Renter(s) is encouraged to secure the appropriate travelers or vacation insurance and/or renter’s insurance.

 

32.   ATTORNEY’S FEES AND COSTS:  If Owner/Manager employs the services of an attorney to enforce any conditions of this Agreement, to collect any amounts due, the evictions of the renter(s) and/or guests of renter, or because renter takes any action to recover deposits not due, renter shall be liable to manager for reasonable attorney’s fees and costs incurred by manager. In case of default by renter and non-collection by owner/manager, renter(s) agree to pay for all court costs, attorney fees, and collection costs.

 

33.   SHORT TERM RENTAL:  It is expressly understood & agreed that this is a short-term vacation rental under the provisions of Chapter 509, Florida Statutes, & is not a lease or other long term residential tenancy agreement.  This agreement is only for the licensed use of the property for the stated term.  It creates no property rights in renter(s) or guest(s) & no rights to renewal for recurring usage.

 

34.   UNAVAILABILITY OF PROPERTY:  In the event we determine the rental is unavailable or uninhabitable for your scheduled vacation due to maintenance, damage, or other unforeseen problems, or if the property is sold and no longer available, you will receive a full refund and we will make every effort to assist you in locating another vacation property.

 

35.   FALSIFIED RESERVATIONS:  Any reservations obtained by providing fraudulent information will be subject to forfeiture of advance payment and deposit and the party will not be permitted to check-in.

 

36.   SUCCESSION, ASSIGNMENT:  This agreement is binding on, and the benefits inure to, the heirs and personal representatives of the parties.  However, neither this agreement nor any rights hereunder may be assigned (in whole or in part) by renter(s).

 

37.   ERRORS AND OMISSIONS:  Every effort has been made for accuracy in our advertising of the property, including our website; however, we are not responsible for errors and omissions. Rental data, terms, and conditions are subject to change without notice.

 

38.   GENERAL TERMS:  This Agreement is made in and shall be governed solely by the laws of the State of Florida and Chapter 509, Florida Statutes. Venue for enforcement shall be Gulf County Florida.   If any section, clause, paragraph, or term of this agreement is held or determine to be void, invalid, or unenforceable, for any reason, all other terms, clauses, or paragraphs herein shall be severed and remain in force and effect.  This agreement is taken in full compliance with federal, state and local Fair Housing Laws, without regard to race, color, religion, sex, country of origin, handicap or familial status.  Renter is to be mindful that this property is located in a residential neighborhood.  Renter is expected to be courteous to residents and other guests, to be respectful of the rights of others, and to not be noisy.

 

39.   EVICTION: Failure to comply with the terms of this agreement will be grounds for your eviction from the property with no refund.

 

40.   POOL SAFETY – ASSUMPTION OF RISK – RELEASE OF LIABILITY & INDEMNIFICATION:  If applicable, for properties with pools (including spas, where present), the hours of operation are from 9:00 AM to Dusk, unless otherwise posted. Be aware that Gulf County has a noise ordinance. Please have courtesy for your neighbors.

Renter acknowledges that pools/spas are serious safety risks and hazards if not used with attentive care and caution. By signing this contract as the renter, you are aware of and assume all risk for yourself and all your guests for the duration of your lease. Renter agrees to indemnify and hold harmless from any and all liability (active or passive) 30Ez Vacation Rentals LLC, its owners, management and employees, and the property owners from any harm or injury caused by using the pool, spa, or equipment. Renter also acknowledges the importance of and agrees not to tamper with any pool security measures, such as gate locks, door alarms, etc.

 

Renter hereby agrees/accepts that pools contain necessary chemicals that can cause skin rashes, harm, or discoloration of swimwear.  Pool/spa maintenance is provided by a licensed, third-party company. The property manager assumes no responsibility for the frequency or adequacy of that maintenance. Renter agrees that use of the pool is completely at your own risk.  By signing this agreement and liability release, renter acknowledges there is no lifeguard on duty, and agrees to honor and ensure that all of renter’s guests honor all posted and any important pool safety & health guidelines, including but not limited to:

  • No running or diving.  Diving into shallow water can cause serious injury, paralysis, or death.

  • Never leave a child unsupervised in or near the pool.

  • No glass of any type is allowed in or near pool area.

  • No dogs in the pool or pool area.

  • Children who are not potty-trained must wear an appropriate swim diaper.

  • Safety note: Consumption of alcohol and/or drugs and use of the pool can be dangerous and life-threatening.

 

41.   SIGNING OF RENTAL CONTRACT LEGAL AGREEMENT: 

As the primary renter, I agree to all terms and conditions of this agreement and understand that I am responsible for all others in the unit.  I certify that I am 25 years of age or older and the holder of the credit card account or checking account used for payment.  I hereby guarantee that I personally will be staying at the property for the duration of the rental term and am not renting this property for others who do not meet the minimum age requirement. I fully understand and agree with all rental conditions outlined in the pages above (and if applicable, the Pet Addendum included below).  I understand this is a legally binding instrument.  All information provided is true and accurate at the time of signing.

 

For Renters Bringing a Dog(s) to a Pet-Friendly Property, Your Signature of this Legal Agreement Includes the Stipulations Put Forth in the Following Pet Addendum.

 

PET ADDENDUM TO VACATION RENTAL CONTRACT/LEGAL AGREEMENT:

 

If applicable, this addendum is part of the rental agreement between the owner, the property manager, and the renter, with regard to the renter's desire to keep (number of)  {BNPET} dog(s)in the property specified at the top of this legal rental agreement.  To bring your dog(s), the renter must agree to all of the following terms:  

 

  1. NO vicious or dangerous dogs (regardless of size or breed) are permitted in this property at any time.

  2. Dogs with any tendency or disposition to bite or attack without provocation (regardless of size or breed) are NOT PERMITTED in this unit at any time.

  3. Dogs used for security or dogs bred or trained for attack or fighting (regardless of size or breed) are NOT PERMITTED in this unit at any time.

  4. Renters agree to adhere to local ordinances and leash laws by keeping their dog leashed and under control while outside of the property.

  5. Renters agree that as of check-in, all pets are up-to-date on vaccines (specifically rabies and kennel cough), as well as currently treated for flea and tick prevention. All pets are required to be treated with flea and tick repellent no more than 14 days prior to arrival.

  6. Renters agree that dog is housebroken. As required by local ordinances, renters will clean up after their pets & dispose of waste promptly to keep lawns and beach clean.  If any unforeseen accidents happen inside the unit, renters agree to remedy the situation immediately!

  7. There will be an additional $100 cleaning fee if dog hair is found on the furniture or bedding.

  8. Renters agree that dog(s) will be rinsed of sand and dried thoroughly before entering the unit.  Dog towels are provided and must be washed, dried, and returned to their original location before check-out.  Guest linens and towels should never be used on your pet.

  9. Renters agree that dog(s) will not be washed in the bathtubs or showers inside the unit.  Pets must be washed using the outdoor shower or hose.

  10. Renters agree to keep dog(s) from being noisy or aggressive, and from causing any annoyance to others.  Renters will remedy any complaints immediately.

  11. The property owner and property manager take no responsibility for the renter's dog(s). Renters agree to pay promptly for any damage, loss, or expense caused by their pets. Renters agree that the security deposit may be used, in addition to the pet fee, to remedy any damage. 

  12. If damages are not reported, but are found by the property manager, it will be documented, the renter will be notified, and necessary replacement or repair costs will be billed to the renter.

  13. No personal pet beds or other such items should be put in the washer or dryer.

  14. All excess dog hair will be swept, vacuumed, or otherwise picked up and removed from the inside of the unit prior to check-out.

  15. A non-refundable pet fee will be assessed as part of the total rental charges and must be paid prior to check-in.

  16. Renters agree that property manager reserves the right to revoke permission to keep the pet on the property should the renters break this agreement.

 

bottom of page